Muratec MFX-2550 Guide Betriebsanweisung

Scanner and Fax GuidePlain-paper digital Fax/Copier/Printer/ScannerPlease read this guide before operating this machine.After you finish reading this

Chapter 1Basic Scan FunctionsBasic Scanning ...

123Basic Fax FunctionsInitial Setup (User Install) 3-15Ti me Zone“Time zones” refer to the difference in time (up to ±12 hours) between countries

3-16 Initial Setup (User Install)Use the numeric keys to enter your time zone, and press [Enter].5 NoteExample of Time Zone:(GMT –11:00) Midway Isl

123Basic Fax FunctionsInitial Setup (User Install) 3-17 Setting Caller IDSet this mode to ON to display the caller number (Caller ID) on the displ

3-18 Basic FaxingBasic FaxingTransmitting FaxesThis section describes the often-used basic procedure for transmitting faxes.Load the document, and

123Basic Fax FunctionsBasic Faxing 3-19If you loaded the document on the document glass, load the next document, and 4 press [Next Doc].Press [Tx S

3-20 Basic FaxingPress [Monitor] or pick up the handset.2 Confirm the dial tone.• If [Monitor] is not displayed, press [Advanced] and then select [M

123Basic Fax FunctionsBasic Faxing 3-21Redialing “Redialing” refers to the process of transmitting to a previous destination again. The machine sup

3-22 Basic FaxingTransmitting to Multiple Recipients (Broadcast)This function enables you to transmit the same fax to many destinations in one oper

123Basic Fax FunctionsBasic Faxing 3-23Specify the destination.3 For details on specifying the destination, refer to “Selecting from the Address Bo

3-24 Basic FaxingIf you loaded the document on the document glass, load the next document, and 6 press [Next Doc].Press [Tx Start] to start transmi

1-2 Basic ScanningBasic ScanningScanning to an E-mail AddressYou can attach the data for a scanned document to an e-mail for transmission.InternetI

123Basic Fax FunctionsBasic Faxing 3-25Press [Resolution].2 If [Resolution] is not displayed, press [Advanced] and then select [Resolution].Select

3-26 Basic Faxing Setting the ContrastSet the contrast to scan with according to the document.• Lightest: Select to scan with the lightest contras

123Basic Fax FunctionsBasic Faxing 3-27 Dialing OptionsYou can insert dialing options when entering fax numbers or when registering address book d

3-28 Basic FaxingEnter the desired dialing option.4 Dialing options can also be inserted from the fax number entry screen.Specify the destination,

123Basic Fax FunctionsBasic Faxing 3-29Press [Advanced].2 Press [Memory Tx].3 The memory transmission function is enabled / disabled each time you

3-30 Basic FaxingCanceling / Checking FaxesYou can cancel fax transmissions and check currently reserved transmissions. You can also check the comm

123Basic Fax FunctionsBasic Faxing 3-31Select the destination you want to cancel, and press [Delete]. You can select 4 multiple destinations.If you

3-32 Basic FaxingCheck the reserved documents. To cancel a reserved document, select the 4 document to cancel, and press [Delete].Reserved document

123Basic Fax FunctionsBasic Faxing 3-33Check the destination. To individually cancel a reserved document, select the 8 destination to cancel, and p

3-34 Basic FaxingSelect the item to display the transmission history for.4 Here the procedure for displaying the fax transmission history is descri

1Basic Scan FunctionsBasic Scanning 1-3Press <Start>.5 If you selected a destination from the address book, this step is not required.• If yo

123Basic Fax FunctionsBasic Faxing 3-35Check the detailed transmission results, and press [Close] or [Print].6 If you pressed [Close], the procedur

3-36 Basic FaxingReceiving FaxesYou can choose from five reception methods according to your needs.Operating Tips Set the reception mode in the ini

123Basic Fax FunctionsBasic Faxing 3-37 Prioritizing Call Reception (Tel/Fax Ready)Reception starts Pick up the optional handset or the external p

3-38 Basic Faxing Primarily Using the Phone (Tel Ready)Reception starts The machine rings Press <Start> Pick up the optional handset or the

123Basic Fax FunctionsBasic Faxing 3-39Press [Auto Rx].3 Auto reception is enabled / disabled each time you press [Auto Rx].• Select [ON] to set au

3-40 Basic Faxing Memory Reception Memory reception is a function that stores the received document in memory when paper has run out or when perfo

123Basic Fax FunctionsBasic Faxing 3-41Rx Reduction RateReceived document sizeAuto 100%Standard size documentAs with original size(Might be slightl

3-42 Basic Faxing Reduction MarginThe reduction margin is the value that determines whether to cut off an edge or reduce the document to fit on one

123Basic Fax FunctionsMaking a Phone Call 3-43Making a Phone CallThis section describes the procedure for making phone calls.NoteTo make a phone ca

3-44 Making a Phone CallReceiving a Phone CallWhen the machine rings, pick up the optional handset or the external phone 1 handset.When the connect

1-4 Basic ScanningScanning to a Shared PC FolderYou can save a scanned document to a shared folder in a computer on the network.Shared 1Shared 2Net

123Basic Fax FunctionsMaking a Phone Call 3-45Select the desired volume and press [Enter].4 Press [Monitor] to hang up.5

3-46 Transmitting Faxes from a ComputerTransmitting Faxes from a ComputerDocuments created with application software can be transmitted by fax or a

123Basic Fax FunctionsTransmitting Faxes from a Computer 3-47Select “Muratec Fax” as the printer.3 Open the detailed settings screen.4 When using M

3-48 Transmitting Faxes from a ComputerClick the [Paper] tab, and specify the detailed settings, as necessary.5 Item DescriptionPaper SettingsDocum

123Basic Fax FunctionsTransmitting Faxes from a Computer 3-49Select “Simple Mode”.8 To transmit with the Advanced Mode, proceed to step 7 of “• Tr

3-50 Transmitting Faxes from a ComputerItem Description[CC>] button Click [CC>] after entering a destination in “Enter Destination” or select

123Basic Fax FunctionsTransmitting Faxes from a Computer 3-51Click the [Other Setting] tab.15 Item DescriptionCover Page Do not attach / AttachSets

3-52 Transmitting Faxes from a ComputerTo attach a cover page, click the “Attach” radio button.16 If you do not want to attach a cover page, procee

123Basic Fax FunctionsTransmitting Faxes from a Computer 3-53Select “Muratec Fax” as the printer.3 To change the detailed print settings, open the

3-54 Transmitting Faxes from a ComputerClick the [Paper] tab, and specify the detailed settings, as necessary.5 Item DescriptionPaper SettingsDocum

1Basic Scan FunctionsBasic Scanning 1-5Press the [PC/USB] tab, and then [Folder].3 Press [Browse].4 The list of computers or networks is displayed.

123Basic Fax FunctionsTransmitting Faxes from a Computer 3-55Item DescriptionUser Authentication To change the sender name, click [Select User] or

3-56 Transmitting Faxes from a ComputerItem DescriptionSelect Destinations Specify the method for specifying the destination.Direct Entry: Select

123Basic Fax FunctionsTransmitting Faxes from a Computer 3-57Item DescriptionAdvanced SettingsTTI Transmit Sets whether to print the TTI on the doc

3-58 Transmitting Faxes from a ComputerIf you selected the shared address book or personal address book in step 9, 11 select the destinations using

123Basic Fax FunctionsTransmitting Faxes from a Computer 3-59To specify the transmission time or enter the subject and text for an e-mail, 19 click

3-60 Internet Fax Transmission (Internet Fax)Internet Fax Transmission (Internet Fax)The internet fax function enables you to transmit and receive

123Basic Fax FunctionsInternet Fax Transmission (Internet Fax) 3-61Press [Mail Address].3 Enter the e-mail address, and press [Enter].4 To send to

3-62 Internet Fax Transmission (Internet Fax)Receiving Internet Faxes There are two methods for receiving internet faxes using POP; automatic recep

Chapter 4Advanced Fax FunctionsIntroduction to Advanced Functions ...4-2Scan Related

4-2 Introduction to Advanced FunctionsIntroduction to Advanced FunctionsThis product includes the following fax functions.Scan SizeYou can transmit

1-6 Basic ScanningSpecify the shared folder to save the data to, and press [Enter].5 Press [Root] to return to the list of computers or networks.•

1234Advanced Fax FunctionsIntroduction to Advanced Functions 4-3Confirmation DialWhen the confirmation dial function is set, a screen requiring you t

4-4 Scan Related SettingsScan Related SettingsTransmitting Only Part of the Document (Scan Size)You can transmit an image scanned using a scan size

1234Advanced Fax FunctionsScan Related Settings 4-5Press [Scan Size].3 If you loaded the document in the ADF, [Auto] is selected.Select the scan si

4-6 Scan Related SettingsScanning the Next Document (Next Document Setting)You can scan a series of separate documents and transmit them as a singl

1234Advanced Fax FunctionsScan Related Settings 4-7Specify the destination, and press <Start>.6 If you do not set the next document settings,

4-8 Various Fax FunctionsVarious Fax FunctionsSetting the Sender Name (TTI)You can select from three types of sender names registered in advance. Y

1234Advanced Fax FunctionsVarious Fax Functions 4-9Select the sender name, and press [Enter].5 Press [Close].6 Specify the destination, and press &

4-10 Various Fax FunctionsNoteA cover page cannot be attached when performing manual transmission.• You can create new formats for the cover page.

1234Advanced Fax FunctionsVarious Fax Functions 4-11Select [ON].4 If you select [OFF], the cover page setting is disabled. If you selected [OFF], p

4-12 Various Fax FunctionsEnter the subject, and press [Enter].8 For details on entering characters, refer to Chapter 1, “Entering Characters” in t

1Basic Scan FunctionsBasic Scanning 1-7NoteYou can register often-used destinations in the [Faves] tab. • (See page 7-36.)For details on registeri

1234Advanced Fax FunctionsVarious Fax Functions 4-13 Using a TemplateLoad the document, and press <Fax>.1 Press [Advanced].2 Press [Cover Pa

4-14 Various Fax FunctionsChange the subject, and press [Enter].10 Up to 80 characters can be entered for the subject.• For details on entering cha

1234Advanced Fax FunctionsVarious Fax Functions 4-15Press [Delayed Tx].3 Select [ON].4 Press [OFF] to disable delayed transmission. If you selected

4-16 Various Fax FunctionsSpecify the destination, and press <Start>.7 For details on specifying the destination, refer to “Specifying Destin

1234Advanced Fax FunctionsVarious Fax Functions 4-17Select [ON] and press [Enter].4 Press [OFF] to disable the e-mail gateway settings.Press [Close

4-18 Various Fax FunctionsPress [Polling Doc.].3 Press [Store].4 Press [Yes].5 Deleting Stored Polling Documents Press <Fax>.1 Press [Advanc

1234Advanced Fax FunctionsVarious Fax Functions 4-19Press [Polling Doc.].3 Press [Delete].4 Press [Yes].5 Press [No] to close the screen without de

4-20 Various Fax FunctionsPress [Print].4 Press [Yes].5 Printing the Stored Document List Press <Setting>1 Press [List].2

1234Advanced Fax FunctionsVarious Fax Functions 4-21Press [Stored Doc. List].3 Select [ON] to enable duplex printing, or [OFF] to disable it.4 Sele

4-22 Various Fax FunctionsRequesting a Polling Document Press <Fax>.1 Press [Advanced].2 Press [Polling].3 Select [ON] and press [Enter].4 I

1-8 Basic ScanningSpecify the advanced settings such as the storage period, as necessary. 2 (See page 2-4.)Press the [PC/USB] tab, and then [User].

1234Advanced Fax FunctionsF-Code Communications 4-23F-Code CommunicationsThis function performs communications using a sub-address or password conf

4-24 F-Code CommunicationsItemSecure BoxBulletin BoxDescriptionErase Tx Doc−Register if necessaryIf this setting is enabled, stored documents are e

1234Advanced Fax FunctionsF-Code Communications 4-25Press [Secure Box].5 Enter the sub-address using the numeric keys, and press [Enter].6 Enter th

4-26 F-Code CommunicationsTo set the box name, press [Box Name].8 If you do not want to set it, proceed to step 10.Enter the box name, and press [E

1234Advanced Fax FunctionsF-Code Communications 4-27To set a password, press [Password].12 If you do not want to set it, proceed to step 14.Enter t

4-28 F-Code CommunicationsPress [Bulletin Box].5 Enter the sub-address using the numeric keys, and press [Enter].6 To set the box name, press [Box

1234Advanced Fax FunctionsF-Code Communications 4-29Enter the box name, and press [Enter].8 For details on entering characters, refer to Chapter 1,

4-30 F-Code CommunicationsSelect [ON], and press [Enter].12 If you select [OFF], the Rx Protect setting is disabled.• If you select [ON], proceed t

1234Advanced Fax FunctionsF-Code Communications 4-31Select [ON], and press [Enter].16 If you select [OFF], the Overwrite setting is disabled.To set

4-32 F-Code CommunicationsEnter the I.D. code using the numeric keys, and press [Enter].20 Press [Enter].21 To continue to register or edit F-code

1Basic Scan FunctionsBasic Scanning 1-9If you loaded the document on the document glass, load the next document, and 5 press [Next Doc].To finish sc

1234Advanced Fax FunctionsF-Code Communications 4-33Printing the F-Code Box List Press <Setting>.1 Press [Register].2 Press [F-Code Box].3 P

4-34 F-Code CommunicationsTransmitting Using Sub-Addresses (F-Code Transmission)F-Code Transmission Entering sub-addresses and passwords enables s

1234Advanced Fax FunctionsF-Code Communications 4-35Enter the sub-address registered in the other machine using the numeric keys, 6 and press [Ente

4-36 F-Code Communications F-Code PollingEnter the sub-address and password to retrieve (polling) the documents stored in another machine’s bullet

1234Advanced Fax FunctionsF-Code Communications 4-37Enter the sub-address registered in the other machine using the numeric keys, 6 and press [Ente

4-38 F-Code CommunicationsStoring Documents in a Bulletin BoxYou can store documents in bulletin boxes set with an F-code. The following storage me

1234Advanced Fax FunctionsF-Code Communications 4-39Select the F-code box in which you want to store the document.5 If an I.D. code is set, enter t

4-40 F-Code CommunicationsPrinting Stored Documents Print out security reception documents, documents received in the bulletin boxes and documents

1234Advanced Fax FunctionsF-Code Communications 4-41If an I.D. code is set, enter the I.D. code using the numeric keys, and press 6 [Enter].If a pa

4-42 F-Code CommunicationsDeleting Stored Documents Press <Fax>.1 Press [Advanced].2 Press [F-Code Doc.].3 Press [Delete].4 Select the F-cod

1-10 Basic ScanningScanning to USB MemoryYou can save a scanned document to USB memory connected to the machine.USB memoryNoteOnly USB memory forma

1234Advanced Fax FunctionsF-Code Communications 4-43If an I.D. code is set, enter the I.D. code using the numeric keys, and press 6 [Enter].If a pa

4-44 F-Code CommunicationsPrinting the Stored Document List Press <Setting>.1 Press [List].2 Press [Stored Doc. List].3 Select [ON] to enabl

1234Advanced Fax FunctionsSecurity Functions 4-45Security FunctionsRestricting Fax Destinations (Closed Transmission)When closed communication is s

4-46 Security FunctionsSelect [ON], and press [Enter].4 If you select [OFF], the closed transmission setting is disabled.Press [Close].5 Specify th

1234Advanced Fax FunctionsSecurity Functions 4-47Press [ID Check].3 Select [ON] and press [Enter].4 Press [OFF] to disable the ID check transmissio

4-48 Security FunctionsEntering the Destination Twice Before Transmission (Confirmation Dial)When the confirmation dial function is set, a screen req

1234Advanced Fax FunctionsSecurity Functions 4-49Press <Start>.4 NoteThe following screen is displayed when the first and second numbers enter

4-50 Security FunctionsPress [SecurityRx].3 Enter the protect passcode using the numeric keys, and press [Enter].4 Select [ON], and press [Enter].5

1234Advanced Fax FunctionsSecurity Functions 4-51Press [Security Rx].3 Enter the protect passcode using the numeric keys, and press [Enter].4 To de

4-52 Security FunctionsEnter the phone number, press * (“star”) and enter the PIN.2 The PIN always follows the fax number. For example, to dial 677

1234567Chapter 1 Basic Scan FunctionsChapter 2 Advanced Scan FunctionsChapter 3 Basic Fax FunctionsChapter 4 Advanced Fax FunctionsChapter 5

1Basic Scan FunctionsBasic Scanning 1-11Connect the USB memory to the machine.3 Specify advanced settings such as changing the file format, as neces

1234Advanced Fax FunctionsSecurity Functions 4-53Use the numeric keys to enter the PIN number4 , and press [Enter].

4-54 Useful Reception FunctionsUseful Reception FunctionsAutomatically Distributing Received Documents (Auto Distribution)When a fax is received, i

1234Advanced Fax FunctionsUseful Reception Functions 4-55Registering / Editing Individual Distributing Conditions You can register individual dist

4-56 Useful Reception FunctionsPress [AutoDistribute].3 Press [Add].4 When editing, select the distributing condition you want to edit, and press [

1234Advanced Fax FunctionsUseful Reception Functions 4-57Select [ON], and press [Enter].6 If you select [OFF], the setting is disabled.Press [Name]

4-58 Useful Reception FunctionsSelect the destination fax number from the address book or by pressing [Speed-10 Dial], and press [Enter].If you pre

1234Advanced Fax FunctionsUseful Reception Functions 4-59Press [Fax Number].14 If you do not want to register a fax number, proceed to step 18.Ente

4-60 Useful Reception FunctionsEnter the sub-address, and press [Enter].19 Press [Password].20 Enter the password, and press [Enter].21 To delete o

1234Advanced Fax FunctionsUseful Reception Functions 4-61Select the day of the week, and press [Enter].25 You can select multiple days of the week.

4-62 Useful Reception FunctionsSelect [AM] or [PM] and enter the end time, and press [Enter].29 Enter the time in the 12 hour format.• You can use

1-12 Basic ScanningWhen the message “Scan Ready” is displayed on the screen, remove the USB 8 memory.NoteIf you connect USB memory when the machine

1234Advanced Fax FunctionsUseful Reception Functions 4-63Deleting Distributing Conditions Press <Setting>.1 Press [Register].2 Press [AutoDi

4-64 Useful Reception FunctionsPrinting the Distributing Condition List (Fax Forwarding List) Press <Setting>.1 Press [Register].2 Press [Au

1234Advanced Fax FunctionsUseful Reception Functions 4-65 Setting Auto DistributionIf auto distribution is enabled, the forwarding conditions set

4-66 Useful Reception FunctionsSetting the Separator PageYou can change the first sheet of paper with another type of paper to make it easier to sep

1234Advanced Fax FunctionsUseful Reception Functions 4-67Press3 [Separate Rx Page].Press 4 [Setting].Select [ON] and press [Enter].5 Press [OFF] t

4-68 Useful Reception FunctionsSelect7 the paper source to print the separator page, and press [Enter].Press [8 Print Document].Select [ON] to pri

1234Advanced Fax FunctionsChecking / Managing Box Documents (OB Doc.) 4-69Checking / Managing Box Documents (OB Doc.)You can manage transmitted and

4-70 Checking / Managing Box Documents (OB Doc.)Select [Shared Rx Box], [Rx Box], or [Tx Box].5 Select the document you want to transmit, and press

1234Advanced Fax FunctionsChecking / Managing Box Documents (OB Doc.) 4-71Select the document you want to print, and press [Print].4 Press to dis

4-72 Checking / Managing Box Documents (OB Doc.)Press <Start>.9 To continue printing documents, repeat the operation in steps 3 to 9.• Press

1Basic Scan FunctionsBasic Scanning 1-13Scanning to an FTP ServerYou can save a scanned document to a specific folder on an FTP (File Transfer Proto

1234Advanced Fax FunctionsUseful Internet Fax Functions 4-73Useful Internet Fax FunctionsEditing the Message for Transmission (e-mail Subject)When

4-74 Useful Internet Fax FunctionsSelect the template to use, and press [Enter].5 If you want to enter a new subject and text without using a templ

1234Advanced Fax FunctionsUseful Internet Fax Functions 4-75Enter the subject, and press [Enter].7 Up to 80 characters can be entered for the subje

4-76 Useful Internet Fax FunctionsTransmitting Scanned Data as Individual Files (Batch Transmission)By disabling batch transmission, you can transm

1234Advanced Fax FunctionsUseful Internet Fax Functions 4-77Selecting the File Format (File Format)Select the file format for saving the file. You ca

4-78 Useful Internet Fax FunctionsOfframp TransmissionWhen you send an e-mail to the machine, the machine transmits the mail text and attached file

1234Advanced Fax FunctionsUseful Internet Fax Functions 4-79Creating a TIFF File for an Internet FaxYou can use the Muratec TiffMaker to convert do

4-80 Useful Internet Fax FunctionsOpen the detailed print settings screen.4 When using Microsoft Office Word 2007, click [Printing Preferences].• To

1234Advanced Fax FunctionsUseful Internet Fax Functions 4-81Start printing.7 When using Microsoft Office Word 2007, click [OK].The “Save As” dialog

4-82

1-14 Basic ScanningPress [Host].4 If the target FTP server has been registered as a shortcut in advance, select it from the list • of shortcuts.If

Chapter 5Specifying DestinationsSpecifying Destinations ...5-

5-2 Specifying DestinationsSpecifying DestinationsDestinations for faxes, Internet Faxes, and the Scan to E-Mail function can be specified using var

12345Specifying DestinationsSpecifying Destinations 5-3(Example: Fax screen)You can press the [Fax] tab on the fax screen to display destinations r

5-4 Specifying DestinationsPress the desired button.3 Select the destination.4 You can press the [Fax] tab on the fax screen to display destination

12345Specifying DestinationsSpecifying Destinations 5-5Press [Group Tx].3 Select the groups, and press [Enter].4 • indicates fax number group.•

5-6 Specifying DestinationsSimple Searching Enter part of the name or e-mail address to search for.Press [Search] on the [e-mail] tab of the scann

12345Specifying DestinationsSpecifying Destinations 5-7Select the destination to specify from the search results, and press [Enter].3 You can selec

5-8 Specifying DestinationsPress [Search] on the [e-mail] tab of the scanner screen or [Search] on the fax 1 screen.Press [Advanced].2 Press the se

12345Specifying DestinationsSpecifying Destinations 5-9To select a search condition other than “Any”, press the search condition box 5 next to the

5-10 Specifying DestinationsSelect the destination to specify from the search results, and press [Enter].9 You can select multiple destinations.• I

1Basic Scan FunctionsBasic Scanning 1-15Press [User Name].7 Enter the user name, and press [Enter].8 Up to 64 characters can be entered.• For detai

12345Specifying DestinationsSpecifying Destinations 5-11Entering Destinations Entering Destinations Using the Numeric KeysWhen transmitting a fax,

5-12 Specifying DestinationsEntering E-mail Addresses When transmitting with Internet Fax or Scan to E-Mail, enter the e-mail address.Press <Sc

12345Specifying DestinationsSpecifying Destinations 5-13Enter the e-mail address, and press [Enter].4 Up to 50 characters can be entered.• For deta

5-14 Specifying DestinationsEnter the search number using the numeric keys, and press [Enter].4 You can also enter the search number using [• ] an

12345Specifying DestinationsSpecifying Destinations 5-15Selecting From the History Selecting From the Dial History (Redial)When transmitting a fax

5-16 Specifying DestinationsTo change the fax number, edit the number, and press [Enter].4 To use the displayed fax number as it is, press [Enter]

12345Specifying DestinationsSpecifying Destinations 5-17Select the destination you want to specify.4 To change the e-mail address, edit the address

5-18 Confirming Specified DestinationsConfirming Specified DestinationsYou can confirm or delete the specified destinations before performing transmissio

12345Specifying DestinationsConfirming Specified Destinations 5-19Confirm the destinations, and press [Enter].2 (Example: Scanner screen)To delete a s

5-20 Confirming Specified Destinations

1-16 Basic ScanningPress <Start>.13 If you selected a destination from the list of shortcuts, this step is not required.• If you loaded the d

Chapter 6Communication ManagementChecking the Transmission Result (Transmission Report) ...6-2Issuing the Transmission Repor

6-2 Checking the Transmission Result (Transmission Report)Checking the Transmission Result (Transmission Report)You can print or e-mail the transmi

123456Communication ManagementChecking the Transmission Result (Transmission Report) 6-3If you selected [e-mail], specify the destination for trans

6-4 Checking the Transmission Result (Transmission Report)Reading the Transmission Report123456 78 910 11 Number Item Description1 Destination The

123456Communication ManagementManaging the Communication History 6-5Managing the Communication HistoryYou can print a journal report that records t

6-6 Managing the Communication HistoryManually Printing Journal ReportsYou can print the history of the latest 100 jobs for the specified type of co

123456Communication ManagementManaging the Communication History 6-7Select [ON] to enable duplex printing, or [OFF] to disable it.5 Select [ON] to

6-8 Managing the Communication HistoryPress [Fax Settings].3 Press [Other Settings].4 Press [Auto Print Journal].5

123456Communication ManagementManaging the Communication History 6-9To set to automatically print the journal report, press [ON]. To set the printi

6-10 Managing the Communication HistorySelect the type of communication to print the journal report for.9 Select [ON], and press [Enter].10 If you

1Basic Scan FunctionsBasic Scanning 1-17Scanning to a PrinterYou can transmit a scanned document to another printer for printing via a computer.Col

123456Communication ManagementManaging the Communication History 6-11Reading Journal ReportsFor Fax Communication Transmission Journal• Example Pr

6-12 Managing the Communication HistoryReception Journal• Example Print3 4 5 6 7 8 9 10 Number Item Description1 No. The job number2 Destinati

123456Communication ManagementManaging the Communication History 6-13 For Internet Fax / Scan to E-MailTransmission Journal• Example Print3 4 5

6-14 Managing the Communication HistoryReception Journal• Example Print34 5 6 Number Item Description1 No. The job number2 Destination The destin

123456Communication ManagementManaging the Communication History 6-15For Scan to Folder / Scan to FTP Example Print45 6 Number Item Description1

6-16 Managing the Communication History

Chapter 7Device SettingsRegistering Destinations ...7-2Register

7-2 Registering DestinationsRegistering DestinationsRegistering / Editing Address Book DestinationsDestinations can be registered in the address bo

1234567Device SettingsRegistering Destinations 7-3  Registering / EditingThis section describes the procedure for registering address book destina

7-4 Registering DestinationsPress a new button.5 To change a destination that is already registered, select the destination you want to change.6 En

1-18 Basic ScanningSpecify the advanced settings such as the color adjustment, as necessary. 2 (See page 2-4.)Press the [Apps] tab, and then [Scan

1234567Device SettingsRegistering Destinations 7-5Use the numeric keys to enter the fax number, and press [Enter].8 Also register dialing options i

7-6 Registering DestinationsIf “Mode 1” is set for the pin mode, press [PIN].13 Otherwise, proceed to step 15.Use the numeric keys to enter the PIN

1234567Device SettingsRegistering Destinations 7-7Select the button you want to register.4 The procedure is then the same as for registering an add

7-8 Registering DestinationsSelect the button you want to register, and press [Yes].4 You can use [• ], [], and the numeric keys.Press [No] to re

1234567Device SettingsRegistering Destinations 7-9(Fax screen)Enter the e-mail address.4 Up to 50 characters can be entered for an e-mail address.•

7-10 Registering DestinationsSelect the button you want to register, and press [Yes].6 You can use [• ], [], and the numeric keys.Press [No] to r

1234567Device SettingsRegistering Destinations 7-11Press [Register].3 Select the button you want to register, and press [Yes].4 You can use [• ],

7-12 Registering DestinationsPress [Delete].4 Select the destination you want to delete.5 Press [Yes].6 Press [No] to close the screen without dele

1234567Device SettingsRegistering Destinations 7-13Press [List].2 Press [Address].3 Press [Number] or [Alphabet].4 Select [ON] to enable duplex pri

7-14 Registering DestinationsRegistering / Editing Groups When transmitting to many destinations, you can transmit to a group of address book desti

1Basic Scan FunctionsBasic Scanning 1-19If you loaded the document on the document glass, load the next document, and 8 press [Next Doc].To finish s

1234567Device SettingsRegistering Destinations 7-15Press [Add].4 To edit a registered group, select the group you want to edit, and press [Edit].En

7-16 Registering DestinationsPress [Enter].8 To continue to register or edit groups, repeat the procedure in step 4 to 9.Deleting Press <Setti

1234567Device SettingsRegistering Destinations 7-17Select the group you want to print, and press [List].4 Press [Number] or [Alphabet].5 Select [ON

7-18 Registering DestinationsRegistering / Editing Folder ShortcutsUp to 300 frequently used shared folders can be registered as shortcuts.NoteThe

1234567Device SettingsRegistering Destinations 7-194 Press [Add].To change a shortcut that is already registered, select the name of the shortcut y

7-20 Registering DestinationsPress [Link].7 If you do not want to change the link, proceed to step 9.Browse to the folder you want to register, spe

1234567Device SettingsRegistering Destinations 7-21Enter or edit the password, and press [Enter].12 For details on entering characters, refer to Ch

7-22 Registering DestinationsSelect the name of the shortcut to delete, and press [Delete].4 Press [Yes] to proceed with the deletion.5 Press [Canc

1234567Device SettingsRegistering Destinations 7-23 Registering a Browsed FolderSpecify a folder.1 See “Scanning to a Shared PC Folder” step 1 to

7-24 Registering Destinations Registering from an Operation ScreenOn the screen for specifying a shared folder, press [Add/Edit].1 Refer to the pr

1-20 Basic Scan SettingsBasic Scan SettingsSelect the document type, contrast, and resolution, etc. according to the document and its text.NoteYou

1234567Device SettingsRegistering Destinations 7-25Press [FTP Shortcut].3 4 Press [Add].To change a shortcut that is already registered, select the

7-26 Registering DestinationsPress [Link].7 If you do not want to change the link, proceed to step 9.Enter or edit the link to the FTP server you w

1234567Device SettingsRegistering Destinations 7-27Enter or edit the password, and press [Enter].12 For details on entering characters, refer to Ch

7-28 Registering DestinationsPress [Yes] to proceed with the deletion.5 Press [Cancel] to close the screen without deleting the shortcut.• To conti

1234567Device SettingsRegistering Destinations 7-29 Registering an Entered FTP ServerSpecify an FTP Server.1 See “Scanning to an FTP Server” step

7-30 Registering DestinationsRegistering a Color PrinterTo use the Scan to Printer function, it is necessary to install the “Scan to Print Monitor”

1234567Device SettingsRegistering Destinations 7-31 Setting a Folder and PrinterRegister the shared folder and printer to use with the Scan to Pri

7-32 Registering Destinations To register a new printer, select an unregistered item, and click [Register/Edit].3 If the message “Cannot connect to

1234567Device SettingsRegistering Destinations 7-33Click the “Printer” list button, and select a color printer registered in the 6 computer.Click [

7-34 Registering Destinations Registering Other SettingsYou can register the following items.Item DescriptionPrint Log Outputs the print log (reco

ii ContentsContentsHow to Read This Manual ... viSymbols ...

1Basic Scan FunctionsBasic Scan Settings 1-21Select the desired document type, and press [Enter].3 Specify the destination, and press <Start>

1234567Device SettingsRegistering Destinations 7-35 Specifying the Network SettingsThe following items are set when installing the Scan to Print M

7-36 Registering DestinationsClosing the Scan to Print Monitor Right-click the task tray icon of the Scan to Print Monitor, and select “Exit”.1 No

1234567Device SettingsRegistering Destinations 7-37Press [Add].4 To edit a registered favorite, select the favorite you want to edit, and press [Ed

7-38 Registering DestinationsDeleting Press <Setting>.1 Press [Register].2 Press [Favorite Address].3 Select the favorite you want to delete

1234567Device SettingsSpecifying Default Settings 7-39Specifying Default SettingsThe default values are those used when you press <Reset> to

7-40 Specifying Default SettingsPress [Scanner Settings].3 Select [Default Settings] or [Other Settings].4 In this example, [Default Settings] is s

1234567Device SettingsSpecifying Default Settings 7-41Select the default value, and press [Enter].6 In this example, the default contrast value is

7-42 Specifying Default SettingsFunction Description SettingsReference pageColor Adjust Set the default color adjustment setting.Contrast-3 / -2- /

1234567Device SettingsSpecifying Default Settings 7-43 List of Other SettingsFunction Description SettingsReference pageJPEG CompressionThis sets

7-44 Specifying Default SettingsPress [e-mail], [Internet Fax], or [Template].4 In this example, [e-mail] is selected.• For information on the item

1-22 Basic Scan SettingsPress [Contrast].2 If [Contrast] is not displayed, press [Advanced] and then select [Contrast]. Select the desired contrast

1234567Device SettingsSpecifying Default Settings 7-45Press [Close].7 To continue to change other default values, repeat steps 4 to 7 of the operat

7-46 Specifying Default Settings List of Default Template SettingsFunction Description SettingsReference pageAuto Subject + TextYou can change the

1234567Device SettingsSpecifying Default Settings 7-47Select the default setting to specify.4 In this example, [Default Settings] is selected.Selec

7-48 Specifying Default Settings List of Default Transmission SettingsFunction Description SettingsReference pageResolution This sets the default

1234567Device SettingsSpecifying Default Settings 7-49 List of Other Default SettingsFunction Description SettingsReference pageRedial Attempts Th

7-50 Specifying Default SettingsFunction Description SettingsReference pageJournal Line Up You can select whether to arrange printed journal report

1234567Device SettingsRegistering Other Settings 7-51Registering Other SettingsYou can register other functions used with the Internet Fax and scan

7-52 Registering Other SettingsPress [Add].4 To edit a registered template, select the template you want to edit, and press [Edit].Press [Title].5

1234567Device SettingsRegistering Other Settings 7-53Enter or edit the subject, and press [Enter].8 For details on entering characters, refer to Ch

7-54 Registering Other SettingsDeleting Press <Setting>.1 Press [Register].2 Press [Template].3 Select the template you want to delete, and

1Basic Scan FunctionsBasic Scan Settings 1-23Setting the ResolutionYou can set the resolution for scanning. If you set a high resolution, the docum

1234567Device SettingsRegistering Other Settings 7-55Registering / Editing File NamesYou can register up to 20 file names to use for scanned image d

7-56 Registering Other SettingsEnter or edit the file name, and press [Enter].5 Up to 80 characters can be entered.• For details on entering charact

1234567Device SettingsRegistering Other Settings 7-57Select a new button.4 To change a document category that is already registered, select the doc

7-58 Registering Other SettingsRegistering / Editing Domain NamesThe domain name buttons displayed in the “Alphanumeric Display” screen on the char

1234567Device SettingsRegistering Other Settings 7-59Enter or edit the domain name, and press [Enter].5 Up to 20 characters can be entered.• For de

7-60 Registering Other SettingsColor Fine Adjustment Press <Setting>.1 Press [Default Settings].2 Press [Scanner Settings].3 Press [Other Se

1234567Device SettingsRegistering Other Settings 7-61Press [Register/Change].7 Press [Initialize] and then [Yes] to return the adjustment values to

7-62 Registering Other SettingsLimitations on Overlapping Settings Refer to the following chart about limitations on overlapping settings for the

1-24 Basic Scan SettingsSpecify the destination, and press <Start>.4 For details on the procedure, refer to “• Basic Scanning”. (See page 1-

Chapter 2Advanced Scan FunctionsIntroduction to Advanced Functions ...2-2Advanced Sca

2-2 Introduction to Advanced FunctionsIntroduction to Advanced FunctionsThis product includes the following scan functions.Scan SizeYou can transmi

12Advanced Scan FunctionsIntroduction to Advanced Functions 2-3Scan Path NotificationYou can receive an e-mail regarding the location that the scann

2-4 Advanced Scan FeaturesAdvanced Scan FeaturesSpecifying the Scan Size (Scan Size)You can transmit or save an image scanned using a scan size set

12Advanced Scan FunctionsAdvanced Scan Features 2-5Press [Advanced].2 Press [Scan Size].3 Select the scan size, and press [Enter].4 Press [Close].5

2-6 Advanced Scan FeaturesZoom Scanning (Zoom)You can transmit or save an image scanned with an enlargement ratio or reduction ratio.NoteWhen enlar

1Contents iiiImporting the Data in a TWAIN Box ...2-49Chapter 3 Basic Fax Function

12Advanced Scan FunctionsAdvanced Scan Features 2-7Specify the destination, and press <Start>.6 For details on the procedure, refer to “Basic

2-8 Advanced Scan FeaturesSpecify the destination.5 For details on specifying the destination for Scan to e-mail, refer to “• Specifying Destinati

12Advanced Scan FunctionsAdvanced Scan Features 2-9Press [Next Doc.].3 Select [ON], and press [Enter].4 If you select [OFF], the next document sett

2-10 Advanced Scan FeaturesPress [Next Doc] or <Start>.8 When the loaded documents have been scanned, the message “Set next document” is disp

12Advanced Scan FunctionsAdvanced Scan Features 2-11P3 ress [Duplex Scan].Select4 [Long Edge] or [Short Edge], and press [Enter].Press [Close].5 S

2-12 Advanced Scan FeaturesNoteRefer to the illustration below to select the binding type.Document ImageBinding positionLetter, Legal, A4, F4 or o

12Advanced Scan FunctionsAdvanced Scan Features 2-13Adjusting the Contrast You can set the image contrast (the difference between light and dark)

2-14 Advanced Scan FeaturesSelect the contrast, and press [Enter].5 Press [Close] twice.6 Specify the destination, and press <Start>.7 For de

12Advanced Scan FunctionsAdvanced Scan Features 2-15Press [Sharpness].4 Select the sharpness, and press [Enter].5 Press [Close] twice.6 Specify the

2-16 Advanced Scan FeaturesAdjusting the Hue You can set the image hue (the balance of red and green, centered on light orange) to seven different

iv ContentsSecurity Reception ...4-49PIN Masking ...

12Advanced Scan FunctionsAdvanced Scan Features 2-17Press [Close] twice.6 Specify the destination, and press <Start>.7 For details on the pro

2-18 Advanced Scan FeaturesSelect the saturation, and press [Enter].5 Press [Close] twice.6 Specify the destination, and press <Start>.7 For

12Advanced Scan FunctionsAdvanced Scan Features 2-19Press [Lightness].4 Select the lightness, and press [Enter].5 Press [Close] twice.6 Specify the

2-20 Advanced Scan FeaturesAdjusting the RGB You can set the ratio of R (red) to seven different levels, from -3 to +3. -: Lessens red, and enhan

12Advanced Scan FunctionsAdvanced Scan Features 2-21Press [RGB].4 Select [R], [G], or [B], select the color ratio, and press [Enter].5 Press [Close

2-22 Advanced Scan FeaturesEditing the Message for Transmission (E-Mail Subject)When transmitting a scanned image via e-mail, you can edit the body

12Advanced Scan FunctionsAdvanced Scan Features 2-23Select the template to use, and press [Enter].5 If you want to enter a new subject and text wit

2-24 Advanced Scan FeaturesEnter the subject, and press [Enter].7 Up to 80 characters can be entered for the subject.• For details on entering char

12Advanced Scan FunctionsAdvanced Scan Features 2-25Setting the File Name (File Name)You can edit the file name for the scanned image data. You can

2-26 Advanced Scan FeaturesSpecify the destination, and press <Start>.4 For details on the procedure, refer to “Basic Scanning”. (See page 1-

1Contents vSpecifying Default Scanner Settings ...7-39Specifying Default E-mail Tra

12Advanced Scan FunctionsAdvanced Scan Features 2-27Edit the file name as necessary, and press [Enter].5 For details on entering characters, refer t

2-28 Advanced Scan FeaturesSelect [OFF], and press [Enter].4 If you select [ON], the batch scan setting is enabled.Press [Close].5 Specify the dest

12Advanced Scan FunctionsAdvanced Scan Features 2-29Press [Browse], and search the network for the folder where the file you want to 4 attach is loc

2-30 Advanced Scan FeaturesSelecting the File Format (File Format)You can select the file format (TIFF, PDF, etc) for sending.Available File Formats

12Advanced Scan FunctionsAdvanced Scan Features 2-31Press [FileFormat].3 Select the file format.4 The selectable file formats differ according to the

2-32 Advanced Scan FeaturesSet the detailed encryption settings, as necessary.6 Press [Close].7 Press [Enter].8 Press [Close].9 Specify the destina

12Advanced Scan FunctionsAdvanced Scan Features 2-33To set a permissions password, enter the password and press [Enter].13 If you do not want to se

2-34 Advanced Scan FeaturesPress [Scan Path].3 Select [ON], and press [Enter].4 If you select [OFF], the scan path notification setting is disabled.

12Advanced Scan FunctionsAdvanced Scan Features 2-35Setting Document Categories (Category)You can add a category name (document category) to the sc

2-36 Advanced Scan FeaturesEnter the document category, and press [Enter].4 Up to 20 characters can be entered.• For details on entering characters

vi How to Read This ManualHow to Read This ManualSymbolsIn this manual, the following symbols are used with the items where important operational a

12Advanced Scan FunctionsAdvanced Scan Features 2-37Select the document category that you want to use.5 Edit the document category, as necessary, a

2-38 Advanced Scan FeaturesSetting the Hold Time (Hold Time)You can set the storage period (hold time) for documents saved in a box.NoteThis functi

12Advanced Scan FunctionsAdvanced Scan Features 2-39Specify the destination, and press <Start>.7 For details on the procedure, refer to “Scan

2-40 Advanced Scan FeaturesPress [Close].5 Specify the destination, and press <Start>.6 For details on the procedure, refer to “Scanning to a

12Advanced Scan FunctionsAdvanced Scan Features 2-41Set ScanTag.4 If the selected • ScanTag setting has been defined as requiring user authenticati

2-42 Advanced Scan FeaturesPress [Yes] to scan another document using the tag settings in step 4.7 Press [No] to complete the operation or specify

12Advanced Scan FunctionsScanning Documents Using a TWAIN Box 2-43Scanning Documents Using a TWAIN BoxYou can use application software that support

2-44 Scanning Documents Using a TWAIN BoxSelect the TWAIN box in which you want to store the document.5 If an I.D. code is set for the TWAIN box, e

12Advanced Scan FunctionsScanning Documents Using a TWAIN Box 2-45Deleting Stored DocumentsPress <Scan>.1 Press [Advanced].2 Press [TWAIN Box

2-46 Scanning Documents Using a TWAIN Box Select the data you want to delete.7 To delete all the data stored in the box, press [All Clear].Press [Y

1How to Read This Manual viiKey DescriptionsIn this manual, the operating keys are described as follows:The key names on the control panel are show

12Advanced Scan FunctionsScanning Documents Using a TWAIN Box 2-47Changing the Settings for a TWAIN BoxYou can register a name and I.D. code for a

2-48 Scanning Documents Using a TWAIN BoxTo register or edit the name, press [Box Name].6 If you do not want to register or edit the name, proceed

12Advanced Scan FunctionsScanning Documents Using a TWAIN Box 2-49Register or edit the I.D. code, and press [Enter].9 Up to 4 characters can be reg

2-50 Scanning Documents Using a TWAIN BoxClick [Scan] and select “Muratec MFX-25xx NW Scan”.2 If you connected the computer and the machine with a

12Advanced Scan FunctionsScanning Documents Using a TWAIN Box 2-51Item DescriptionFile Number Displays the file number automatically assigned at the

2-52

Chapter 3Basic Fax FunctionsInitial Setup (User Install) ...3-2Reg

3-2 Initial Setup (User Install)Initial Setup (User Install)In some countries you are required by law to indicate the sender name and fax number on

123Basic Fax FunctionsInitial Setup (User Install) 3-3Time zoneA time zone is a region that adopts the same time differences as the ones from the R

3-4 Initial Setup (User Install)Press [User Install].3 Press [Language].4 Select the language, and press [Enter].5 If “The language was changed. T

viii How to Read This Manual

123Basic Fax FunctionsInitial Setup (User Install) 3-5 Setting the Date & TimeSet the current time in the order of year (4 digits), month (2 d

3-6 Initial Setup (User Install) Setting Communication LineSet the dialing type needed for the fax machine, either “Tone” or “Pulse”.Press <Set

123Basic Fax FunctionsInitial Setup (User Install) 3-7Setting Daylight Savings TimeSelect the validity for the daylight saving time. Press <Se

3-8 Initial Setup (User Install) Setting the Broadcast Transmission OptionSelect whether to start transmission when registered destination is sele

123Basic Fax FunctionsInitial Setup (User Install) 3-9 Setting the Fax Reception ModeSelect the reception mode that best matches the machine usage

3-10 Initial Setup (User Install)Setting the Dial Tone DetectionSelect if you set the dial tone detection. Select [OFF] normally.Press <Settin

123Basic Fax FunctionsInitial Setup (User Install) 3-11 Registering Your Name or Company Name (TTI)You can register three TTI’s (Transmit Terminal

3-12 Initial Setup (User Install)Enter the sender name (your name or company name), and press [Enter]6 .You can enter up to 22 characters for the s

123Basic Fax FunctionsInitial Setup (User Install) 3-13Selecting the Default TTISelect the TTI that will be used most often.Press <Setting>

3-14 Initial Setup (User Install)Entering Your Fax NumberPress <Setting>.1 Press [Management].2 If an administrator password is set, enter