Muratec F-320 Betriebsanweisung

Internet FAX KitIF-300User’s Guidefor F-360F-320

Carry out registrations in accordance with the following procedures.1.3Installation proceduresTime zone setting (See page 1.4)E-mail environment setti

5.17Unconditional Fax forwarding of received e-mail1Start up “Administration tool for IF-300”. Click E-mail account users under [Operation setting].2S

5.18Transmitted fax and e-mail will be sent to the e-mail address designated in advance.With this function, all incoming and outgoing (transmitted) fa

5.19For F-360:“Archive Tx Fax” setting1Press MENU, 3, 8, 4, ENTER.2Use the cursor key to select “On” and then press ENTER.4 Enter an e-mail address us

5.20Archive transmission fax and Archive reception fax formatThe Archive transmission fax format is as follows:(A transmitted fax will be attached)1.

5.21Archive transmitted mail and Archive reception mailThis function can be set, by selecting the appropriate settings in [Message copy] of [E-mail ac

5.22Archive transmission mail and Archive reception mail formatThe Archive transmission mail format is as follows:(A transmitted mail will be attached

5.23The Archive reception mail format is as follows:(A received mail will be attached)Note: The attached file format will be shown as RMYYYYMMDDHHMMSS

5.24Internet Relay Broadcasting(Using Fax Gateway)“Fax Gateway” is a relayer that forwards received mail to a specified fax No.Register the Fax Gatewa

5.253Enter Fax Gateway mail address and Delivery FAX No., and press the [SET] button.Note: Up to 30 delivery Fax numbers can be entered.

5.26Sending fax via Internet relayFor F-360:1Place the document(s) face up, top edge first. Adjust the document guides — by sliding either of them tot

1.4T ime Zone setting is added to the U ser I nstall by pressing M E N U , 9.T he T ime Zone is r equir ed as par t of the E -mail header infor matio

TroubleshootingTroubleshooting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6.2

6.2Occasionally, your IF-300 may encounter a problem when transmitting or receiving documents.If this occurs,you may identify the problem using the LC

Appendix and IndexMain Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7.2Glossar

Type Network option boardCompatible Machine Muratec F-360 or F-320Compatibility ITU-T T.37 simple modeNetwork Connection LAN (Local Area Network)Netwo

7.3This glossary contains terms you may encounter when discussing or reading about the IF-300. Please use these defi-nitions for reference only. A lis

7.4POP — Post Office Protocol. This is the protocol used to retrieve E-mail from a mail server.Relay broadcasting — Lets some Muratec fax machines sto

7.5AAccepting Fax Forwarding requests / Rejecting Fax Forwarding requests . . . . . . . . . . . . . .5.16Address Book - Import / Export . . . . . . .

7.6MMail reception error report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6.2Mail Subj

7.7Setting the command in the Subject line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.15Setting the Internet p

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1.5T he inter net par ameter s for I F -300 can be entered fr om the Web browser such as I nter net E xplor er (4.0 orlater ) or N etscape C ommunic

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Muratec America, Inc.6400 International Parkway, Suite 1500Plano, Texas 75093-8218http://www.muratec.comMuratec (UK), Ltd.Tempus Court Onslow StreetG

1.64 Click Installation information under [Setup].5Fill in each of the following fields, and then click the [SET] button.

1.7Network environment settingThis setting is to establish the network connection of this device.1Start up “Administration tool for IF-300”. Click Net

1.8E-mail environment settingThis setting enables the device to perform e-mail transmission and reception.1Start up “Administration tool for IF-300”.

1.9E-mail account user registrationRegister a default account. A default account is an account used when the account cannot be specified when forwardi

1.103Fill in each of the following fields, and then click the [REGISTER ACCOUNT] button.4 The information screen will appear. If necessary, enter the

1.11Administrator registrationWhat is administrator registration?Administrator registration will enable the following:◆ Authentication is requested wh

1.122Administrator’s information screen will appear:3Click Administrator register/edit to edit the administrator’s information.Fill in each of the fol

iDo not place anything on the equipment thatcontains water or chemical drug.Do not place articles on the equipment such asflower vases, potted plants,

System configurationProgramming or retrieving parameters using “Administration tool” . . . . . . . . . . . 2.2Programming or retrieving parameters usi

2.2Programming or retrieving parame-ters using “Administration tool”What is “Administration tool for IF-300” on the web?“Administration tool for IF-30

Management informationInformation can be displayed to enable management of the IF-300’s status and management of the communica-tion log.Device informa

2.4Operation settingTo carry out setting of routine functions, such as User registration, Fax and Mail group dialing, and One-touchdial and Speed-dial

2.5SetupSetup settings such as E-mail environment and Network environment can be changed.Administrator’s informationEnables registration of an adminis

2.6Setting E-mail environment These are important settings that allow the system to send and receive E-mail. Please consult your system oper-ator and/

2.7Descriptions A. Send mail (SMTP) serverThe SMTP server is used to send e-mail.Enter the domain name or IP address of the SMTP server.Enter the IP a

2.8F. Insert text when sending mailWhen sending e-mail from this device, the message is sent as an attached file.Select whether to insert text in the

2.9Setting E-mail account usersRegisters the individual information, etc. needed to use this device to send and receive e-mail.Using this feature, you

2.104The information screen appears. Check the contents and edit wrong entries if required.Click [SET] button to register the entry.Note: For details

iiInternet fax transmissionPaper documents, such as hand-written letters, can be transmitted by e-mail using the existing e-mail environ-ment just lik

2.11Changing the default account1To change the default account, click Change “default account”.2Choose a new default account and click the [EXECUTE] b

2.122The account authentication screen appears. Enter the password and click [SET] button.Note: If you have not set the password previously, click [SE

2.13Programming or retrieving parame-ters using E-mailUsing E-mail for Program or Retrieve Parameter(Device management by E-mail)This feature is a con

2.14Remote access setting on the WebThe following parameters can be entered on the Web.1Start up “Administration tool for IF-300” and click Remote Acc

2.15Setting the command in the Subject lineAfter receiving the command that you enter in the “Subject” line of your E-mail message, IF-300 performs on

2.16Programming and Retrieving E-mail environment settings.The following is the list of parameters and values for available items.Retrieving E-mail en

2.17Retrieving E-mailProgramming E-mail environment settingsTo change or update the retrieved parameter, open the text file (.txt). Copy the body text

2.18Programming and Retrieving One-touch/Speed-dialing settingRetrieving One-touch/Speed-dialing settingsWhen you want to retrieve One-touch/Speed-dia

2.19ExampleProgramming and Retrieving Fax Gateway settingsRetrieving Fax Gateway settingsWhen you want to retrieve Fax Gateway settings by mail, enter

2.20Note: Separate each parameter with semicolon (;).4. You can not enter more than one record per line.5. Each record should start at the beginning o

iiiForwarding fax documentThis feature works with an F-code box that is setup for “Relay box”. The IF-300 can route documents received in itsF-code re

2.21Programming and Retrieving Account settingsThe following is the list of parameters and values for available items.Retrieving Account settingsWhen

2.22Programming Account settingsTo change or update the retrieved parameter, open the text file (.txt). Copy the body text and paste it on the bodyof

Programming YourMachineProgramming an E-mail address into the one-touch keys . . . . . . . . . . . . . . . . . . . . 3.2Programming an E-mail address

3.2Programming an E-mail address intothe one-touch keysWhat is one-touch dial?Once a recipient’s data is registered in One-touch dialing, it can be di

3.35When the mail address is as you want it, press ENTER to store it.The LCD now shows:6Select “Location” and press ENTER. The LCD shows:Note: If a Lo

3.4Entering a one-touch number for F-320Note: If your machine is F-360, see page 3.2.1Press MENU, 1, 1, 1, ENTER. The LCD shows the empty one-touch nu

3.5Erasing a one-touch number for F-3201Press MENU, 1, 1, 2, ENTER.The LCD shows the one-touch number you have already entered:Note: If the one-touch

3.6You can also enter a one-touch number on the Web.Registration from the browser1Start up “Administration tool for IF-300”. Click One-touch dialing u

3.73The one-touch dialing registration screen appears. Fill in the fields.4Click [SET] to register.The next one-touch dialing registration screen appe

3.8Programming an E-mail address intothe speed-dial numbersWhat is speed-dial registration?Once a recipient’s data is registered in speed-dialing, it

ivInternet relay broadcastingInternet relay broadcasting is a powerful function that takes advantage of a remote Muratec Internet FAX (IF-300) to redu

3.95When the mail address is as you want it, press ENTER to store it.The LCD now shows:6Select “Location” and press ENTER. The LCD shows:Note: If a Lo

3.10Entering a speed-dial number for F-320Note: If your machine is an F-360, see page 3.8.1Press MENU, 1, 2, 1, ENTER.The LCD shows:Note: If a speed-d

3.11Erasing a speed-dial number1Press MENU, 1, 2, 2, ENTER.The LCD shows:2Press or to select the speed-dial in which you want to erase.Note: You can

3.122Click the number in the list to be registered.Address Book - Import/ExportThe address book registered into this equipment can be imported or expo

3.133The Speed-dialing screen appears. Fill in the fields and press the [SET] button to register.Note: After you press the [SET] button, next Speed-di

3.14Programming an E-mail address intothe group dial numbersWhat is group dial?Group dialing makes it possible to transmit the mail to multiple recipi

3.15Erasing a group dial number for F-3601Press MENU, 1, 4, 0, 2, ENTER.The LCD shows:2Using the cursor key, select the group number you want to erase

3.16Entering a group dial number for F-320Note: If your machine is F-360, see page 3.14.1Press MENU, 1, 4, 1, ENTER. The LCD shows the empty group num

3.17Group dial numbers can also be registered, listed and deleted from the browser.Entering a Mail group dial number 1Start up “Administration tool fo

3.183Press the [Register/Edit] button to enter the one-touch and/or speed-dial numbers to be registered.4To register one-touch dialing, check the desi

vTable of ContentsSafety precautions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

3.19Registration of a Mail Broadcast listWhat is a Mail Broadcast list?When a Mail Broadcast List is used, one-time broadcast (maximum 3200 addresses)

3.202Click the number in the list to be registered.3If there are no records in the list, the following screen appears.To create a new list, press the

3.21The registered list will be shown as below.[Replace List] buttonClick this button to erase the entire list and create a new list having the same g

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Basic OperationSending a document over the LAN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.2Receive document via LA

4.2Registering To/Cc/Bcc fields in soft keys.When sending mail, you can select To/Cc/Bcc fields using the soft keys.1Press MENU, 2, 1, 0, 3, ENTER.2Pr

4.3To use the default account, press [Default] or ENTER without entering any characters.To use a different account, press [List], and use the cursor k

4.4Sending using the one-touch key.For F-3601Place the document(s) face up, top edge first. Adjust the document guides — by sliding either of them tot

4.5For F-3201Place the document(s) face up, top edge first. Adjust the document guides — by sliding either of them tothe left or right — to fit the pa

4.6Sending using a speed-dial number.For F-3601Place the document(s) face up, top edge first. Adjust the document guides — by sliding either of them t

viForwarding the received fax document to mail address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.5Forwarding fax

4.7For F-3201Place the document(s) face up, top edge first. Adjust the document guides — by sliding either of them tothe left or right — to fit the pa

4.8Sending using the EasyDial directoryNote: For details of the Telephone index feature, refer to your fax machine’s operating instructions.EasyDial d

4.9To use the default account, press [Default] or ENTER without entering any characters.To use a different account, press [List], and use the cursor k

4.10If the account is configured with a password, enter the password, then press ENTER.Note: The account password should be entered with matching the

4.117 After entering, press START. The machine will start to scan the document into memory. Then it will startsending the e-mail message to each addre

4.12If the account is configured with a password, enter the password, then press ENTER.Note: The account password should be entered with matching case

4.13If the account is configured with a password, enter the password, then press ENTER.Note: The account password should be entered with matching case

4.14Using mail broadcast list.The mail broadcast list uses group numbers 65-96.To use this feature, you must first preprogram the mail broadcast list.

4.15For F-3201Place the document(s) face up, top edge first. Adjust the document guides — by sliding either of them tothe left or right — to fit the p

4.16Mixed BroadcastingPressing the Internet Fax switches between Mail Address Input Mode and Fax Number Input Mode, meaningyou can simultaneously send

Installing Your MachinePre-Installation information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.2Installa

4.17If you want to erase any e-mail address or fax number, place the cursor on it and press [Erase].When you are finished, press [Return] to return to

4.189Enter the fax number. Use either a one-touch number, a speed-dial number, a mail group number ornumeric keypad.Note: If you enter characters by m

4.19Receiving e-mail from POP serverYou can choose the automatic e-mail reception or manual e-mail reception using the “Administration tool for IF-300

4.205Reception starts, and is automatically printed.(Reception Screen)Note: If there is no new mail, then the LCD displays the screen similar to that

Advanced FeaturesTTI transmittion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5.2Subject

5.2TTI transmission settingEvery fax page you send arrives at the receiving machine with a single line of text at the very top of the page.This text l

5.3IF-300 will automatically add the default Subject that was entered on the [E-mail account information]screen in [E-mail account users] of “Administ

5.4For F-320:1During the e-mail sending operation, press COMM. OPTIONS. before you press START to start sendingthe e-mail. The LCD shows “Communicatio

5.5Forwarding the received fax docu-ment to mail addressThere are two way of forwarding the received fax document to e-mail address.One way is forward

5.66The LCD now shows:7Select “Relay box” and then press ENTER.8The LCD shows:9Select “Box Name” and press ENTER.10Enter the name by using the numeric

1.2For the total system to work properly via LAN, certain information must be set in advance. Please contact yournetwork administrator if you need any

5.713Select “Password” and press ENTER.The LCD shows:Note: You don’t need to have a password for the F-Code box. However, using a password will make y

5.819Select “TTI Type” and press ENTER.The LCD shows:The machine asks for the type of TTI you want to appear on the faxes that are relayed to other ca

5.9For F-320:Note: If your machine is an F-360, see page 5.5.1Keep pen and paper with you as you follow these steps.As you decide on a sub-address and

5.1011Next, the machine asks for your F-Code box’s password.This is the password for itu-t-compatible F-Codefax transactions. The lcd shows:Note: You

5.11Press or until the mode you want appears.Then press ENTER to save the settings and go on to step 19.19The machine asks for your F-Code box’s fou

5.12Default relay setting When this feature on, all received fax documents will be transferred to the designated e-mail address.However there are some

5.136Enter e-mail address using a one-touch key, a speed-dial number or a mail group number.Note: You cannot use the numeric keypad to enter an e-mail

5.14For F-320:1Press MENU, 3, 8, 3, ENTER.2Use the cursor key to select “On” and press ENTER.3Enter e-mail address using a one-touch key, a speed-dial

5.15With this function, e-mail that contains the designated fax numbers in a text can be forwarded as a fax.Fax Forwarding settingAll you have to do i

5.16Accepting Fax Forwarding requests / Rejecting Fax Forwarding requestsThis is an excellent feature to prevent unwanted fax forwarding.With “Adminis